Office Administrative Assistant

Position Summary

The Office Administrative Assistant provides administrative support to the senior leadership team and back-up the Executive Assistant to the President as needed. Performing clerical functions such as preparing communications, organizing travel itineraries, submitting expense reports, ordering, and dispersing supplies for the office.  This position will sit at the front desk and be responsible for greeting visitors and ensuring the safety protocols are followed.   

• Primary responsibility will be manning the front office, welcoming, and directing visitors and clients.

• Act as a back-up to the Triumph executive and administrative assistants when they are out of the office or unavailable.

• Assist the President, senior leaders, and executive assistants, as needed.  Close coordination and communication with the executive assistants are required.

• Maintain, order, and track supply inventory for the factoring offices.  

• Set up travel itineraries for the senior leadership team, as requested.  Prepare agendas and schedules for meetings, related to travel. 

• Assist other departments with event planning and team member engagement projects.

• Prepare and/or edit communications such as announcement emails, newsletters, meeting agendas and minutes, and other documents as needed.

• Distribute incoming correspondence, including electronic faxes and emails.

• Manage the Coppell conference room calendars.

• Prepare and submit expense reports each month for your corporate charges and for other leaders as assigned. 

• Maintains office equipment by completing preventive maintenance, troubleshooting failures, and calling for repairs when needed. 

• Handle other responsibilities and duties, as assigned.

The successful candidate will possess a solid administrative background, and the ability to positively engage with team members across a diverse background. Additionally, the ideal candidate should possess the following:

• Some college courses or an associate degree is required.  A bachelor’s degree is strongly preferred.

• Minimum of three (3) years of work experience in an administrative or marketing support role is required.

• Event coordination experience is strongly preferred.

The work environment characteristics described here may be encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Moderate noise (i.e., business office with computers, phone, and printers, light traffic).

• Ability to work in a confined area.

• Ability to sit at a computer terminal for an extended period. Occasional stooping or kneeling may be necessary.

• While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear, and use hands and fingers to operate a computer keyboard and telephone.

• Specific vision abilities are required by this job due to computer work.

• Light to moderate lifting is required.

• Regular, predictable attendance is required.

• Minimal travel may be required to attend events. 

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