Position Summary: The Facilities Administrator is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. Coordinates activities involved with procuring office goods, services, and office equipment for organization. Assists with relocation of employees and setup of some retail bank functions.
Essential Duties & Responsibilities
Pick up, process, sort and route incoming and outgoing mail. Assists with shipments as needed
Monitor and manage inventory of office supplies and reorder quantities; order and distribute office supplies as necessary
Selects products for purchase by testing, observing, or examining items
Confers with vendors to obtain product or service information such as price, availability, and delivery schedule for facilities related items.
Prepares purchase orders
Maintains facilities records such as items or services purchased costs, delivery, product and warranty information.
Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action
Maintains documentation and administration of all equipment service agreements
Creates and maintains databases for facility service providers by branch
Schedules use and maintenance of bank vehicles
Provides input for budgets as it relates to equipment, facility related items and services
Contacts vendors and gathers required vendor information for selected vendors
Handles incoming calls and other communications
Performs general office clerk duties and errands
Coordinates events as necessary
Addresses immediate facility needs as they arise and determines course of action (Clogged sinks, toilets, roof leaks, etc.)
Maintains the security and confidentiality of pertinent information and records
Resolves office-related issues
Other duties as assigned
Experience & Education
High School Diploma or (GED).
One to three years related experience in bank operations or purchasing.
Requires valid driver’s license.
SKILLS & ABILITIES REQUIRED
Ability to maintain an effective team-oriented working relationship with all bank team members
Strong attention to detail and time management
Strong interpersonal skills required evidenced in both verbal and written communications as well as excellent listening skills.
Proficient in the use of Microsoft Word, Excel and Outlook
Ability to take initiative and work independently under general direction
Ability to occasionally lift up to 50 pounds
Prolonged periods sitting at a desk and working on the computer in an office setting
Excellent customer service skills
The work environment characteristics described here maybe encountered while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Moderate noise (i.e. business office with computers, phone, and printers, light traffic).
Ability to work in a confined area.
Ability to sit at a computer terminal for an extended period of time. Occasional stooping or kneeling may be necessary.
While performing the duties of this job, the employee is regularly required to stand, sit, talk, hear and use hands and fingers to operate a computer keyboard and telephone.
Specific vision abilities are required by this job due to computer work.
Light to moderate lifting is required.
Regular, predictable attendance is required.